Jobs / other
Senior Executive Assistant to CEO & Executive Team
MR MARVIS · Amsterdam
About the role
Are you a Senior Executive Assistant who thrives on creating structure, anticipating what’s needed and confidently challenging senior stakeholders when there’s a better way?
Working closely with our CEO and Executive Team, you’ll help ensure the CEO’s time is focused on the right priorities, leadership meetings are well prepared and decisions turn into action. You’ll anticipate what’s coming, identify what needs attention and ensure the CEO has the right information and context to stay ahead.
What you will do
Meeting Management: Own the preparation of Executive Team meetings. You’ll set agendas, collect pre-reads on time and review materials critically for clarity, quality and completeness. You’ll identify what’s missing and make sure the team has the right information for effective decision-making.
Decision & Action Tracking: Keep track of key decisions, deadlines and follow-up actions. You’ll actively follow up with Heads of Departments, make sure commitments are clear and escalate when deadlines or agreed actions are at risk.
Calendar & Priority Management: You’ll actively challenge whether meetings need CEO involvement and redirect where appropriate, resolving conflicts and prioritising requests based on business needs. You’ll act as a trusted gatekeeper, protecting time for the topics that matter most while anticipating what’s coming and adapting when priorities change.
Stakeholder Management: Act as a trusted point of contact between the CEO, Executive Team and wider organization. You’ll be approachable and relationship driven while comfortable giving candid feedback and saying “no” when needed.
Internal Meetings & Events: Organize all-company meetings and support Leadership Team off-sites, coordinating agendas, materials and logistics to make sure everything runs smoothly.
Executive Support (10%): Manage the CEO’s inbox and correspondence, financial administration and expenses, and travel and logistics. You’ll use digital and AI tools effectively to work smarter, improve follow-through and reduce unnecessary administration.