Jobs / other
Corporate Secretarial Officer - 12 month FTC
Trafigura · Schiphol
IND sponsor
What you will do
- Document drafting and execution – Draft, review, coordinate and manage the timely and accurate execution of legal and corporate documents, with emphasis on precision, legal compliance, and adherence to governance standards.
- Corporate record-keeping – Manage corporate legal administration and record-keeping for a broad portfolio of entities across multiple jurisdictions, including maintenance of statutory registers and minute books.
- Financing documentation support – Support the Finance team by arranging the drafting, negotiation, and approval of corporate documentation for financing facilities and other arrangements across multiple group companies, including support for the preparation, execution, and tracking of parent company guarantees (PCGs) to ensure timely delivery and proper approvals.
- Corporate projects and transactions – Provide support on corporate projects and transactions, including group restructurings and ad hoc legal matters.
- Document management and records – Implement and oversee the document management system to ensure meticulous record-keeping, efficient retrieval, and maintenance of audit trails, supporting business continuity and adherence to document retention policies and data protection regulations.
- Day-to-day administration – Manage and respond to daily routine administrative requests (including filings and signature coordination) received via the shared Company Secretarial inbox, prioritising effectively and ensuring timely resolution.
- External relationship management – Establish and maintain professional relationships with external parties including auditors, legal advisors and corporate service providers across relevant jurisdictions.
- Internal stakeholder liaison – Liaise with and support internal functions including legal, tax, finance, and treasury.