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Come join QuTech and create the Quantum Future! 

We are looking for a motivated Project Assistant with previous experience as a Management Assistant, Team Assistant, Project Assistant, or in a similar administrative or project support role. You are organized, detail-oriented, proactive, and enjoy working in an international environment where no two days are the same.

In addition, you bring experience or an interest in several of the following areas:

• Event Organisation and the coordination of meetings, activities, or projects.
• Social media management, communications, marketing, and outreach activities.
• Graphic design, web design, and the creation of promotional materials.
• Working in an international and collaborative environment.
• Communicating effectively in English, both written and spoken.
  
  

What will you gain?

• Strengthen your knowledge of corporate outreach and stakeholder engagement.
• Learn the principles and practice of Agile project management.
• Gain hands-on experience in managing projects funded by the European Commission.
• Work on exciting and challenging topics in a dynamic and highly international environment.

We look forward to receiving applications from all qualified candidates and are committed to creating an inclusive environment that celebrates diversity. We believe in the power of an inclusive organizational culture and think it is important that everyone can be themselves. Whether it concerns age, gender, religion, sexual orientation, cultural background: everyone is welcome!

At QuTech, our Quantum Internet Division is advancing the development of quantum technologies that will shape the future of communication. While this position is part of QuTech, the Project Assistant will primarily support the Quantum Internet Alliance (QIA), Europe's flagship initiative to build a global quantum internet.

The Quantum Internet Alliance (QIA) is Europe’s flagship initiative to build a global quantum internet. Its mission is to develop the world’s first full stack prototype quantum internet, validating all key subsystems and strengthening Europe’s technological leadership. As a pioneering community, QIA brings together world class research, industry partners, and policy engagement to grow a resilient and innovative European quantum internet ecosystem. Learn more at https://quantuminternetalliance.org/.

We are looking for a Project Assistant to join our team and support the coordination and delivery of activities within QIA. In this role, you will work closely with project managers, researchers, and external partners to help ensure the smooth execution of project operations and events. On a daily basis, you will:

• Provide organizational and administrative support to the QIA coordination team and QIA Project Management team.
•  Coordinate QIA internship program.
• Provide support for the communication and outreach activities.
• Provide advice to consortium partners on EU project management processes and reporting requirements.
• Assist in the preparation of financial and progress reports for the European Commission.
• Process financial administration, such as purchase orders, payment requests and new supplier registrations.
• Support QIA's participation in conferences, trade fairs, and outreach events, including exhibition stand coordination.
• Assist with the planning and Organisation of meetings, workshops, and events, from inviting speakers to arranging venues and catering.
• Support the administration of the QIA Technical Forum (QIATF)
• Help maintain project websites and social media channels.
• Coordinate the creation of promotional materials.
• Monitor and manage the general Coordination Team inbox, ensuring requests are dealt with or forwarded in a timely manner.
• Schedule meetings and support meeting preparation, including agendas, documentation, and follow-up actions.
• Maintain and organize project documentation (including Wiki pages).